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Events: Registers/Tracking Attendance

Owned by Peter Hickson, created
Last updated: Jun 20, 2023 by Joanne Shovelton
3 min read

Tracking who is attending your Events is very useful, and especially when children are concerned, can be vital. myClubhouse gives you a variety of options for taking the register for your Events.

Basic Register

  1. Navigate to the Event page.

  2. Scroll to the bottom of the page and click “Track Attendance/Take Register”.

  3. Attended: Click to record when the attendee has arrived for the session.

  4. No Show: Click if an attendee does not attend. Alternatively you can also select a reason from the dropdown.

  5. Departed: Click to record the time an attendee departed.

  6. Reset: Click to remove the recorded attendance.

  7. You can also search for specific members within the register. This is useful if you have a very large Event.

Custom Register

  1. Navigate to the Event page.

  2. Scroll to the bottom of the page and click “View/Export Attendees”.

  3. Filters: Add searches and filters to show the necessary attendees for the register.

  4. Columns: Click the blue “Columns” button to add or remove columns to your register.

    1. Drag the columns by their headers to rearrange them.

    2. Click the header of a column to change if it is being sorted in ascending or descending order.

    3. If you will be taking the register digitally, you can add the Attended/No Show buttons by including the “Record Attendance” column.

  5. Views: Saving the View for the register will allow you to come back to it later as well as use it in other Events. This guide will help you save the View:

Printing Registers

Sometimes you want or need a hard copy of a register so want to print it out.

To print a basic register:

  1. Navigate to the Event page.

  2. Scroll to the bottom of the page and click “Print Attendance Sheet”.

  3. Right click anywhere on the page and select “Print”.

  4. Print as normal.

To print a custom register:

  1. Follow the instructions above to create a custom register.

  2. Right click anywhere on the page and select “Print”.

  3. Print as normal.