Competitions

Competitions is a module that allows you to keep track of tournaments within your club. You can run Box Leagues, Knockouts, Ladders, and Points Leagues. Entrants can be imported from an event, so you can still manage sign-ups and entry fees. You can choose whether members can enter their own scores, or if an administrator has to do it.

Creating Competitions

1. Navigate to Competitions > Admin Competitions.

2. Click the “Create Competition” button.

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3. Complete the wizard:

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   1. Name: The name of the Competition.

   2. Description: A description of the Competition. This will appear on the Results page, so can be a good place to include instructions of how to enter results if members are able to enter their own. Markdown can also be used to format the text.

   3. Type: Choose the type of Competition from “Box League”, “Knockout”, “Ladder”, and “Points League”. See more information about the different types below.

   4. Organisers: Organisers are named roles involved with the running of the Competition. Each organiser can have a different role and can be granted administrator access to the Competition and/or receive Competition emails.

      1. Name: The name of the organiser. Start typing their name and select it from the drop-down.

      2. Role: The role the organiser has taken on within the Competition.

      3. Options: Set what permissions you want to grant to this organiser. You must have at least one organiser with Administrator checked.

         1. Administrator: If selected, this organiser will have access to add and remove players from the Competition, enter any and all scores, and generally make any adjustments to the Competition configuration.

         2. Receive Emails: If selected, this organiser will receive emails relating to the Competition, such as when a result has been recorded.

   5. Start Date: When the Competition is going to start.

   6. End Date: When the Competition is going to end.

   7. Entry Opening Date: When members can start entering the Competition.

   8. Entry Closing Date: When members can’t enter the Competition anymore.

   9. Entry Number Attribute: If you have a user attribute defined to capture the default entry number for competition entries, then select it here and the value will be used to automatically populate the entry number when bulk adding entries.

   10. Handicap Attribute: If you have a user attribute defined to capture the handicap for competition entries, then select it here and the value will be used to automatically populate the handicap when bulk adding entries.

   11. OK: Once happy with the details, click “OK” to save the Competition so it is ready to configure.

4. Click the Configure button next to the newly created Competition. Then follow the steps for the appropriate Competition type below.

Box Leagues

Box Leagues are round-robin style competitions where everyone plays everyone else within their box. Leagues are usually divided into divisions and players will be given a time-frame to complete their matches. Often there is promotion and relegation between boxes from season to season based on the results of the previous season.

Knockout

Knockouts are bracketed competitions where the winners progress and the losers are eliminated until one winner is left. Byes can be awarded when the number of entrants isn’t quite perfect, and you can automatically create a plate draw for those who lose in the first round.

Ladder

Ladders are competitions where players challenge others to matches, the victor then takes the position of the higher ranked player on the Ladder. You can keep track of recent matches including how far each player has climbed or fallen at the completion of each fixture.

Points League

Points Leagues are competitions where players get a certain number of points depending on where they place in each round. These are commonly used for races as points can be assigned based on where each player finishes the race. Penalties and bonuses can also be awarded and included in the final calculations.

Competition Entries

Individually

1. Click the green “Add Entry” button.

2. Complete the wizard:

   1. Name: The name of this player or team. This is the name that will appear on the Results page.

   2. Entry Number: The player or team’s entry number.

   3. Seeding: The player or team’s seeding.

   4. Handicap: The player or team’s handicap.

   5. Class: Select which class (box/round) this player or team is in.

   6. Entry Type: Select whether this Entry is for a single person or a team.

      1. Single Person: One single player by themselves.

         1. Member: Select Member and start typing their name into the box to select them from the drop-down, or select Guest and type their name in the box.

      2. Team: A group of 2 or more players. Click the green “Add” button to add more players to the team.

         1. Name: Select Member and start typing their name into the box to select them from the dropdown, or select Guest and type their name in the box.

         2. Role: Enter the player’s role within the team (optional), such as their position. If you check the “Captain” box, this player will be able to enter the team’s scores if entrants can enter their own scores.

   7. OK: Once happy with the details, click “OK” save the Entry.

3. Repeat steps to add all players to the Competition.

Bulk Entry

Similar to events, administrators can use Bulk Entry to add multiple players to a Competition in one go. This can be done through Member Lists, specifying individual members, or using attendees from an Event.

1. Click the green “Bulk Entry” button.

2. Complete the wizard:

   1. Class: Select which class (box/round) that these players will be in.

   2. Mode: Choose who to sign up. Note: You can add a mixture of individual users, Member Lists and Guests by changing the Mode after clicking the “Add” button.

      1. Particular Users: Type out each user you wish to add to the Competition, and select their name from the dropdown.

      2. Member List: Add everyone from any member list, type the name of the list and select it from the dropdown.

      3. Event Attendees: Add all attendees from any Event by selecting it from the dropdown. Note: All event attendees will be added to the same Class, but can be moved later.

   3. Add Entries: Press this and they will be added to the list below. You can also choose to omit users who have already been entered to the Competition (if you do not, duplicate attendees will be allowed).

   4. Sign-up: Click to sign up all users in the list.

3. Repeat steps to add all players to the Competition.

Ladder Entries

You can use the “Shuffle Entries” button to randomise the players order in the ladder.

You can use the “Re-order Entries” button to change the order of the players using drag and drop. This can be used for seeding purposes.

Note: Ladder Entries can’t be re-ordered or shuffled after the first match has been played and recorded.

Import Results

For box and points league competitions, admins can import results from an Excel spreadsheet to enter results in bulk rather than individually.

1. Click the light blue “Results” button.

2. Click the “Import Results” button.

3. Click “Choose File” and select your import file.

4. Select which worksheets to include.

5. Select “Load all data from worksheet(s)”.

6. Click “Map Import Fields”.

7. Assign each of the fields with the appropriate myClubhouse field, along with any mapping options.

8. All or nothing: If selected, the data will only be imported if there are no errors.

9. Treat "NULL" as no value: If any field contains the text "NULL" (case-insensitive) then this will be treated as no value supplied.

10. Click the “Import” button to import the Results.

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