Since the Fortescue Release in late 2020, Events sign up looks a little different, so here is a guide to show you how to sign up yourself, guests, or other members to events!
Glossary
Series: Refers to the group of events as a whole.
Instance: Refers to one event within the group of events. e.g. 1 week of the 6 week course.
Member Sign up
Members can use these instructions to sign up for events. The person who is logged in (and performing the sign-up process) will be responsible for paying any costs associated with sign ups created using this method, even if they are not the attendee.
Single Events
Navigate to the Events Calendar page:
by default this is under the Events menu.
or type “/Events/Calendar” into your browser’s address bar e.g.
Locate the event you want to sign up to, either by scrolling through the events or searching for the event you are looking for.
Click the green sign up button next to the event you want to attend.
Select who you want to sign up. Note: Only users who meet the sign-up criteria will be able to be signed up.
Yourself: Sign yourself up to the event.
Other members of your Family Group: Sign members of your family group up to the event.
Guest: Type the name of the non-member guest. If your guest has previously registered on the website (but is not a member), use the option below instead.
Another person: Type the person’s name, and select them from the drop down.
Click “Sign-up”.
Click “Go to Basket”.
Select the payment method. These options will differ, depending on the options set up in the event.
Click “Pay for Items”.
Confirm the payment.
Enjoy your event!
Repeat these steps to sign up to all events you wish to attend.
Series
Navigate to the Events Calendar page:
by default this is under the Events menu.
or type “/Events/Calendar” into your browser’s address bar e.g.
Locate the event you want to sign up to, either by scrolling through the events or searching for the event you are looking for.
Click the green sign up button next to the event you want to attend.
Select who you want to sign up. Note: Only users who meet the sign-up criteria will be able to be signed up.
Yourself: Sign yourself up to the event.
Other members of your Family Group: Sign members of your family group up to the event.
Guest: Type the name of the non-member guest. If your guest has previously registered on the website (but is not a member), use the option below instead.
Another person: Type the person’s name, and select them from the drop down.
Select which instances you wish to sign up to, including the whole series. Note: These options will differ on each event depending on if you can sign up to the whole series and/or individual instances.
Click “Sign-up”.
Click “Go to Basket”.
Select the payment method. These options will differ, depending on the options set up in the event.
Click “Pay for Items”.
Confirm the payment.
Enjoy your event!
Repeat these steps to sign up to all event series you wish to attend.
Admin Sign Up
This method can only be done by administrators or organisers. This method should be used to sign up other attendees to events and have the attendee be responsible for any costs. It can be used for a single attendee or multiple attendees and rules such as sign-up windows and eligibility restrictions will be ignored.
Navigate to the Events Calendar page:
by default this is under the Events menu.
or type “/Events/Calendar” into your browser’s address bar e.g.
Locate the event you want to sign up to, either by scrolling through the events or searching for the event you are looking for.
Click the Actions (cog) button and select “Admin Sign-up”.
You will be presented with this window.
Signing up to: For single events, this will confirm the date of the event. For series, you can select which instances you wish to sign up to, including the whole series. Note: These options will differ on each event depending on if you can sign up to the whole series and/or individual instances.
Skip waiting lists: Choose whether to ignore the waiting list and enter attendees regardless, or to add them to the waiting list if the event is full.
Record Payment: Choose to record payment at the same time as sign up. If selected, you will then choose the payment method (manual approval payments only) with which all the added attendees will be recorded as paying.
Mode: Choose who to sign up. Note: You can add a mixture of individual users, Member Lists and Guests by changing the Mode after clicking the “Add” button.
Particular Users: Type out each user you wish to add to the event, and select their name from the dropdown.
Member List: Add everyone from any member list, type the name of the list and select it from the dropdown.
Guest: Add the name of the guest and the inviting member to the event.
Add: Press this and they will be added to the list below. You can also choose to omit users who have already signed up to the event (if you do not, duplicate attendees will be allowed).
Purchaser: You can change who is responsible for any sign up costs associated with this event. By default it will be the attendee. To change this, click the 'X' next to the purchaser name to remove, then start typing the name of the new purchaser and select from the drop down.
Send email notifications: Choose whether to send confirmation emails to each of the attendees being signed up.
Sign-up: Click to sign up all users in the list.
These attendees will now all have been added to the event.
Repeat these steps to sign other users up to events.