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Log in to your myClubhouse site.
Navigate to “Bookings” Bookings > “Admin Admin Booking Systems”Systems.
Click “Create booking system”.
Enter “Tennis Bookings” for the name of the Booking System.
Enter a brief description of the Booking System; what is bookable and by whom.
Click “OK”.
Click “Configure” next to your newly created Booking System.
Click the small pencil and enter some introductory text that will appear above the Booking Grid.
Click the green tick to save.
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Click “Rules” to move to the Booking Rules tab.
We are now going to add the Booking Rules to set who can book what and when.
The first rule we are going to add will limit each Booking to be between 30 and 90 minutes.
Click “Add Booking Rule”.
Enter “Duration” for the Name for the Booking Rule.
Enter a short description of the Rule.
Select all the Assets.
Leave all the other fields as their defaults.
Select “Booking Duration Restrictions” for the Rule Type.
Set the Minimum Duration to 30 minutes.
Set the Maximum Duration to 90 minutes.
Click “OK”.
The next rule we are going to add will limit each member to only be able to hold 1 live Booking at a time.
Click “Add Booking Rule”.
Enter “Limits” for the Name for the Booking Rule.
Enter a short description of the Rule.
Select all the Assets.
Leave all the other fields as their defaults.
Select “Booking Limits” for the Rule Type.
Change “What are we counting?” to “Bookings”.
Change “Which Bookings?” to “Future Bookings Only”.
Set the Limit to 1 booking.
Click “OK”.
The next rule we are going to add will allow assets to be booked a maximum of 2 weeks in advance.
Click “Add Booking Rule”.
Enter “Window” for the Name for the Booking Rule.
Enter a short description of the Rule.
Select all the Assets.
Leave all the other fields as their defaults.
Select “Booking Window” for the Rule Type.
Set “Booking Opens” to 14 days.
For “Slot Release Mode”, select “Fixed Time” and select “08:00”.
Click “OK”.
The last rule we are going to add will make it so that Members can make Bookings without approval.
Click “Add Booking Rule”.
Enter “Workflow” for the Name for the Booking Rule.
Enter a short description of the Rule.
Select all the Assets.
Leave all the other fields as their defaults.
Select “Booking Workflow” for the Rule Type.
Set “Approval Required?” to “No”.
Click “OK”.
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