Sports clubs are sometimes required to send annual affiliation fees to their governing body. This can sometimes be either optional or mandatory depending on the needs of the club and the governing body, and there are a variety of methods to manage affiliate fees within myClubhouse to , depending on the situation.
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Navigate to Subscriptions > Membership Categories.
Click “Edit” next to the appropriate Membership Category.
Click on the “Add-ons” tab.
Click the green plus.
Complete the wizard:
Description: Enter a name for the add-on, something like “Affiliate Fees”.
Category: Assigning a Product Category will make identifying these payments even easier in the finance pages of myClubhouse. Learn more about Product Categories in this guide: Product Categories
Amount: Enter the amount for cost of the affiliate feesfee.
Options: You will likely want to select “Fixed Amount” as these fees are usually fixed, but you may want to select “Mandatory” if members MUST include affiliate fees with their Subscription, or “Promote” if it is optional but you want to encourage members so it will be added to their Subscription but they will have the option to remove it if they wish.
How is the member going to pay: Select a Payment Scheme that to use when paying for the add-ons will be paid with, this is often the same as for the Subscription itself, but doesn’t does not have to be.
Click “Save Changes”.
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Navigate to Subscriptions > Membership Categories.
Click “Add Category”.
Set up the new Membership Category as normal, paying close attention to the following fields:
Membership Type: Make sure you select “Linked to one or more other categories”.
Linked Core Category Options: Select all of the Membership Categories that to which this Category can be linked to. This should be anyone who any that is eligible for the affiliate fees, for example, including every playing Category but excluding social Membership Categories.
Subscription Product Categories: Assigning a Product Category will make identifying these payments even easier in the finance pages of myClubhouse. Learn more about Product Categories in this guide: Product Categories
Once happy with the details, click “Save Changes”.
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If the season for affiliate fees is different to your membership season, a linked Subscription or an Add-on may not work as well as their dates are tethered to someone’s the member’s core Subscription. For example, if your season runs from 1st September to 31st August, but the affiliate fees run from 1st April to 31st March, this could create some hurdles with charging the affiliate fees, so a separate Subscription is a good option.
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Some clubs go one step further and assign the affiliate fees their own Section, especially if a separate admin administrator manages these compared with the rest of the club’s Subscriptions. Learn more about Sections in this guide: Branches & Sections |
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