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Navigate to “Teams > Browse Seasons”.
Click the green “Add New Season” button.
Complete the wizard:
Name: The name of the Season.
Year: The year the Season is taking place.
Player Pool: Select a Member List to use as the Player Pool. This should be as wide as possible and include anyone who is eligible to play in this Season. If you need help creating a Member List, follow this guide: Member Lists
Section: Where appropriate, assign the Season to a Section.
Teams: Select all Teams competing in this Season. Leave blank if following the steps in this guide.
Default Match Event Type: All fixtures get entered into the Events Calendar. Select the default Event Type for these events. (To create a new Event Type go to “Events > Edit Event Types” or type “/Events/Admin/Types” into your browser’s address bar e.g.
https://demo.myclubhouse.co.uk/Events/Admin/Types)
Selection Day: Choose when the team will be selected for each fixture. This can be a certain number of days prior to the fixture, or on a specific day of the week at least a certain number of days prior to the fixture.
First Selection Reminder: Set how many days before selection day do you want players to be reminded to enter their availability.
Second Selection Reminder: Set how many days before the selection day you want players to get a second reminder to enter their availability. Note: You will only be able to set a Second Selection Reminder if you have set a First Selection Reminder.
Send Reminders To: Choose for reminders to be sent to all players in the Player Pool or only those within squads who are playing on the given fixture date.
OK: Once happy with the details, press OK to save the Season.
Repeat steps to create all Seasons.
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Navigate to “Teams > Browse Teams”.
Click the green “Add Team” button.
Complete the wizard:
Name: The name of the Team.
Type: Select one of the Team Types defined in League Setup.
Branch: Where appropriate, assign the Team to a Branch.
Section: Where appropriate, assign the Team to a Section.
OK: Once happy with the details, press OK to save the Team.
Repeat steps to create all Teams.
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Click “View” next to the Team you’ve created.
Click the green “Map to Season” button.
Complete the wizard:
Season: Select the season from the drop down or create a new one by clicking the green plus.
Division: Where appropriate, select the division the team is in within the Season.
Captain: Start typing the name of the Captain and select them from the drop down. This is optional, so leave blank if this Team doesn’t have or need a Captain.
Vice Captain: Start typing the name of the Vice Captain and select them from the drop down. This is optional, so leave blank if this Team doesn’t have or need a Vice Captain.
Manager: Start typing the name of the Manager and select them from the drop down. Managers are able to make changes to the players in the squad, add and remove fixture, record results, and enter the availability for any player. This is optional, so leave blank if this Team doesn’t have or need a Manager. If left blank, anyone with appropriate Entitlements will be able to perform the same actions as a Manager.
Co-Manager: Enter up to 2 Co-Managers who have the same powers as the Manager.
Match Event Type: Select the default Event Type for the fixtures for this Team when they are entered into the Events Calendar. (To create a new Event Type go to “Events > Edit Event Types” or type “/Events/Admin/Types” into your browser’s address bar e.g.
https://demo.myclubhouse.co.uk/Events/Admin/Types)OK: Once happy with all the details, click “OK” to Map the Team to a Season.
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Go to the “Squad Members” section on the bottom right hand corner of the page.
Click the green plus button.
Complete the wizard:
Members to Add: Start typing the name of the Member you want to add to the Team and select their name from the drop down. Add as many names as you like.
Save changes: Once happy, click “Save changes” to add these players to the team.
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Navigate to “Teams > Browse Teams”.
Click “View” next to the appropriate team.
Click the green “Add Fixture” button.
Complete the wizard:
Date: The date of the Fixture.
Time: The start and end time of the Fixture.
Home/Away: Choose if the Fixture is at your Home ground, the opposition’s ground (away), or a Neutral ground.
Venue: The name of the location for the Fixture.
Venue Directions: A description of how to get to the venue.
Venue Map Location: Enter the postcode of the venue and then a map will appear on the Event/ Fixture page with the venue location.
Opposition: The name of the opposition team.
Notes: Any notes about the Fixture.
Match Fees Apply: If there are fees for this Fixture, select “Yes”.
Flat Rate: If every player pays the same fee, select “Yes”. Otherwise select “No”, and then add different price options and set which Member List each applies to.
How members can pay: Select either “With money”, “With tokens”, or both. Note tokens does require the Token Payments Add-on Module.
Payment Scheme: How you want the player to pay for the Match Fees. Default is used in the example, which offers Cash, Cheque, and Stripe. You may need to define a payment scheme specifically for Match Fees (you can do so by clicking the green '+' button).
Product Categories: This labels the payment so that they can be analysed in the Finance section, and also can be used to calculate discounts in the basket. Select the Product Categories that apply to the Match Fees (as defined under Admin > Finance > Manage Product Categories). For more information please see Product Categories .
Cost/ Token Cost: Set the cost of the Match fees in either tokens, money or both. Note tokens does require the Token Payments Add-on Module.
OK: Once happy with the details of the Fixture, click “OK” to save it.
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Navigating to “Teams > Browse Seasons”.
Click “View” next to the appropriate Season.
Click “Add Date” at the top of the far right column.
Complete the wizard:
Date: The date of the Fixture.
Selection Date: Choose when the team will be selected for this fixture.
Playing: Turn on which teams are playing.
Home/Away: Choose if each Fixture on this date is at your Home ground, the opposition’s ground (away), or a Neutral ground.
Start Time: The start time of each Fixture.
End Time: The end time of each Fixture.
Venue: The name of the location for the Fixture.
Opposition: The name of the opposition team.
Save: Once happy with the details of the Fixtures on this date, click “Save” to save it.
Save - Add Another: This will also save all the Fixtures on this date and open a fresh version of the wizard to add another Fixture.
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Navigate to “Teams > Browse Teams”.
Click “View” next to the appropriate team.
Click “View Availability” in the bottom right.
Click on a player’s name to set their availability for any given Fixture.
For each Fixture, select “Available”, “Not Available”, or “Not Sure”, and then choose the specific Availability Reason, from those set in League Setup. There is a coloured square next to each Fixture date to show which Teams are playing.
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Navigate to “Name > My Match Availability”.
For each Fixture, select “Available”, “Not Available”, or “Not Sure”, and then choose the specific Availability Reason, from those set in League Setup. There is a coloured square next to each Fixture date to show which Teams are playing.
Team Selection
Once you know who is available for a Fixture, you can select who is going to play.
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Availability by Email
An alternative way for a Player to set their availability is by email. When a reminder email is sent out a number of days before the Selection Date reminding players who have not done so to set their availability for the upcoming Fixture, they will get a series of buttons in the email to set their availability. This saves the Player from having to sign into the website in order to set their availability.
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Team Selection
Once you know who is available for a Fixture, you can select who is going to play.
Navigate to “Teams > Browse Teams”.
Click “View” next to the appropriate team.
Click “Select Players” underneath the appropriate Fixture.
Select players from the right, or assign them to specific Roles within the team by clicking the arrow and selecting the appropriate role.
Change the player view from those in the Squad to All players in the Player Pool, if needed.
Once happy with the selection, click “Publish Team Selection”.
You will be presented with the Edit Match Fixture wizard so you can make any final adjustments to the details of the Fixture.
Once happy with the details, click “OK”.
If you make any changes to the Team Selection, you will have to re-publish the Team Selection.
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Navigate to “Teams > Browse Teams”.
Click “View” next to the appropriate team.
Click the appropriate Fixture.
Next to the appropriate Player, click “Move” and select the Role you want to assign them to.
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Navigate to “Teams > Browse Teams”.
Click “View” next to the appropriate team.
Click the appropriate Fixture.
Next to the appropriate Player, click “Release” and select the Team you want to release them to.
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Navigate to “Teams > Browse Teams”.
Click “View” next to the appropriate team.
Click the appropriate Fixture.
Next to the appropriate Player, click the tick to confirm them for the Fixture.
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From the Fixture page, click the “Enter Result” button.
Complete the Wizard:
Result: Select the outcome of the match from “Played”, “Won by Walkover”, or “Lost by Walkover”.
Score: Enter the number of each of the scoring units (defined in League Setup) both for and against your team.
Save changes: Once happy with the details, click “Save changes” to save the Result.
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