Our dynamic, self-updating, member lists are a great way of grouping users together to be used in different parts of your site. Users can be grouped based on almost any criteria and myClubhouse will run the search for you!
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Sign in to your myClubhouse site with an Administrator-level account.
Navigate to the Member List Manager (admin) page:
by default this is under the Email menu.
or type “/MemberList” into your browser’s address bar e.g.
Click “Add new” to create a new member list.
Details: Basic information about the member list.
Name: The name for this Member List.
Description: A short description about the purpose of this Member List.
Owner: This will usually be the person who created the Member List.
Categories: Member Lists can be sorted into categories (see the section below). If you want to select a category for this Member List, do so here.
Entitlements: This defines who can use and edit this member list. It is usually best to leave these as the site-wide default.
Design: The Member List is created by running a search on the database or members. The search will be run each time the Member List is used, so it will always be up-to-date. Enter elements to build up the criteria for the Member List search.
Add Criteria: Add another criterion to the Member List.
Add Grouped-criteria: Add grouped criteria to the criteria above. Such as a member that is either male OR aged over 18. For readers with an understanding of logic, these clauses would be contained within brackets e.g. Is Current Member AND (Gender is Male OR Age is over 18)
And/Or: Criteria can be used in an “And” or “Or” Capacity. If “And” is chosen, all criteria must be true for a user to be added to the list, if “Or” is chosen, only 1 criterion must be true. Read more about the And/Or operators in the “Advanced Member Lists” section at the bottom of the article.
Delete criterion: Removes this criterion from the Member List.
Family Extension: If this option is selected, results will be extended to include Parents, and/or Family Group Members of the members returned by the search.
Test Run: This can be used to test the Member List before saving and using it. Just click the “Run” button and you will be shown a list of all matching users along with the count.
Save: Save the Member List.
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The arrow next to the And/Or operator can be used to indent all criteria at that level and place it within a bracket. So if the arrow next to the Or in the example was pressed, this would be the outcome:
The “(….)” button will add an extra criterium criterion that is indented from the current level. The example would become this when the button is pressed:
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You can use “is relatively in between” between” to search a certain number of days from the current date (whenever the Member List is run) as opposed to between fixed dates. Negative numbers can be used to look in the past, and positive numbers will look at the future from today. In this example, the Member List will look for anyone who registered in the the last 7 days.
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Ages Criteria
When using “Age” as a criterium criterion in Member List searches, there are many options of how to calculate the age of each user. Each option sets a different date to use as the point from which the user’s age is calculated.
“Current date” will calculate the age on the date that the Member List is run. This example will search for all users who are between 3 and 5 (inclusively) on the any day the List is runused.
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“Season start” will calculate the age on the first day of the club’s season, as defined in general club settings (Admin > Settings > General Club Settings). This example will search for all users who are 70 or older this season.
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“Start of year“ will calculate the age at the start of the current year at any point when the Member List is doneused. This example will search for anyone aged 30 or under at the start of the year.
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“Date” will calculate the age on a defined date, regardless of when it is run. This example will search for all users who are were 11 or 12 on 1st September 2020.
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